Free printable safety forms
Free, printable safety forms for New Zealand sites. Fill in the header, print, and use on site. No sign-up, nothing leaves your browser.
Incident report form (NZ)
Use this form to record any workplace incident properly: what happened, who was involved, injuries and treatment, whether it is a NOTIFIABLE EVENT under HSWA 2015 (a death, a notifiable injury or illness, or a notifiable incident) that must be notified to WorkSafe New Zealand as soon as possible, and the corrective actions so it does not happen again.
Take 5 safety checklist
A Take 5 is the two-minute pre-task check used across New Zealand and Australian sites: stop, look, assess, control, proceed. It is industry practice rather than a legal form, and it works because it happens at the task, right before the work. Print a stack and keep them in the ute.
Toolbox talk record (NZ)
A toolbox talk without a record is a chat; a signed record is evidence that the crew was engaged and instructed. Use this form to capture the topic, key points, what the crew raised, and who attended, then file it with your site records.
Hazardous substance risk assessment (NZ)
Use this form to assess one hazardous substance before work with it. Take the hazard information from its safety data sheet (SDS), record who is exposed and how, list the controls in the hierarchy order (elimination and substitution first, PPE last), and finish with a residual risk rating. Under the Health and Safety at Work (Hazardous Substances) Regulations 2017 a PCBU must keep an inventory of hazardous substances, hold the SDS, and control exposure below the workplace exposure standard.
Site safety inspection (NZ)
A site safety inspection is a walk-around to catch hazards before they cause harm, and to check the controls in your SSSP are actually in place. Use it weekly, with daily pre-start checks of the work area. Record what needs fixing and by when, and close the actions out.
Incident investigation report (NZ)
The incident report captures what happened and whether it is a notifiable event; the investigation report is the follow-up that finds WHY and fixes it. Use this form to reconstruct the sequence, gather evidence, get past the immediate cause to the root cause, and assign corrective actions. After a notifiable event, do not disturb the scene until WorkSafe says otherwise.
Site housekeeping checklist (NZ)
Housekeeping is one of the most common site inspection failures and a direct cause of slips, trips, falls, and struck-by injuries. A clean site is a safer and more productive one. Use this checklist for a daily or end-of-shift walk: clear the paths, store the materials, remove the waste, and control the leads and spills.
PPE checklist (NZ)
PPE is the last line of defence, not the first: it protects one worker if it fits, is worn, and is maintained, so it comes after eliminating and controlling the hazard. Use this checklist to confirm the right PPE is provided for the task, in good condition, and actually being used. Under HSWA 2015 a PCBU that provides PPE must make sure it is suitable, maintained, and that workers are trained to use it.
Forms record the day. The SSSP is the document the main contractor asks for.
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